This Privacy Policy explains how Dance Ace ("we", "our", "us") collects, uses, stores, and protects your personal information when you use our web application and related services.
Dance Ace is committed to protecting your privacy and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Information We Collect
1.1 Information You Provide
- Account details (name, email, password)
- Profile information (dancer name, school affiliation, age category)
- Competition entries (routine names, categories, music uploads)
- Payment information (processed securely via Stripe)
- Communication records (emails, support requests)
1.2 Information Collected Automatically
- Device and browser information
- IP address and location data
- Usage data (pages visited, features used)
- Cookies and similar tracking technologies (see our Cookie Policy)
2. How We Use Your Information
We use your personal data to:
- Provide and manage the Dance Ace platform
- Process competition registrations and payments
- Enable organisers, judges, and dance schools to manage events
- Communicate updates, results, and important notices
- Improve platform functionality and user experience
- Comply with legal obligations
3. Legal Basis for Processing
We process your data based on:
- Contract: To provide services you've signed up for
- Consent: Where you've given explicit permission
- Legitimate interests: To improve and secure our platform
- Legal obligation: To comply with UK laws
4. Who We Share Your Data With
We may share your information with:
- Supabase: Database and authentication services
- Stripe: Secure payment processing
- Hosting provider: (details to be added once confirmed)
- Competition organisers: To manage entries and results
- Dance schools: For lesson and registration management
We do not sell your personal data to third parties.
5. Data Retention
We retain your data for as long as:
- Your account is active
- Required to provide services
- Necessary to comply with legal obligations
You may request deletion of your account and associated data at any time.
6. Your Rights Under UK GDPR
You have the right to:
- Access: Request a copy of your personal data
- Rectification: Correct inaccurate or incomplete data
- Erasure: Request deletion of your data
- Restriction: Limit how we process your data
- Portability: Receive your data in a structured format
- Objection: Object to certain types of processing
- Withdraw consent: Where processing is based on consent
To exercise these rights, contact us at: info@danceace.co.uk
7. Data Security
We implement appropriate technical and organisational measures to protect your data, including:
- Encryption of data in transit and at rest
- Secure authentication via Supabase
- Regular security reviews and updates
- Access controls and monitoring
8. Children's Privacy
Dance Ace may be used by minors under 16 with parental or guardian consent. Parents/guardians are responsible for managing their child's account and data.
9. International Data Transfers
Your data may be processed outside the UK by our service providers (e.g., Supabase, Stripe). We ensure appropriate safeguards are in place to protect your data in accordance with UK GDPR.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Significant changes will be communicated via email or platform notifications.
11. Contact Us
If you have questions or concerns about this Privacy Policy or how we handle your data, contact us at:
Email: info@danceace.co.uk
12. Complaints
If you believe your data protection rights have been violated, you have the right to lodge a complaint with the UK Information Commissioner's Office (ICO):
Website: https://ico.org.uk
Phone: 0303 123 1113
This Privacy Policy is designed to support UK GDPR compliance but does not constitute legal advice.